Budget Officer

WHO WE ARE

Money laundering and the financing of terrorism are major concerns for the EU. They pose significant risks to the EU economy, to the integrity of the EU financial system and, even more importantly, to the security of its citizens.

The Anti-Money Laundering and Countering the Financing of Terrorism Authority (AMLA) was established in June 2024 as a new European Union body to safeguard the European Union’s financial system and its citizens against money laundering and terrorist financing. It is located in Frankfurt am Main, Germany and will expand to over 400 staff members by the end of 2027.
AMLA’s key responsibilities include:

Directly supervising selected financial sector entities that operate on a cross border basis and present a high risk of money laundering and terrorism financing, as well as indirectly supervising other entities in the financial and non-financial sectors
Supporting and coordinating the activities of Financial Intelligence Units (FIUs) by, for example, facilitating the joint analyses of cross-border cases, enabling information exchange, providing capabilities, advanced data analytics and managing the FIU.net information system
Complementing EU Anti-Money Laundering (AML)/Countering the Financing of Terrorism (CFT) rules by developing regulatory and implementing technical standards and issuing guidelines

For more information about the Authority, please visit our website. We are an equal opportunities employer, committed to diversity and non-discrimination.

Are you interested to contribute to our mission? Then see below what it takes to accomplish the role.

YOUR ROLE

AMLA is seeking a detail-oriented and proactive Budget Officer to support the effective planning, monitoring, and implementation of the Agency’s financial resources, in a dynamic start-up environment. In this role, you will contribute to ensuring sound financial management, compliance with applicable regulations, and the continuous improvement of budgetary processes and tools. As an active team player will contribute to shaping AMLA and build financial processes in compliance with the EU Financial Regulation.

As part of the Finance and Procurement Unit, your responsibilities will include:

Budget planning: Coordinate and prepare AMLA’s annual and multi-annual budgets, covering both administrative and operational expenditure. Develop financial forecasts and budget scenarios, assessing risks and opportunities, and advising on their implications for budget execution
Budget implementation: Track commitment and payment appropriations through the Agency’s financial systems. Manage the carry-over of appropriations in line with applicable rules
Budget reporting and guidance: Produce regular analytical reports comparing planned versus actual spending. Contribute to preparation of Annual Activity Reports (AAR) and provide input for internal and external audits, including those conducted by the Court of Auditors. Provide expert advice and guidance to management and operational units on budgetary matters, procedures, and best practices.
Financial verification: Verify financial and budgetary transactions, ensuring full compliance with financial regulation, internal controls, and established procedures.
Process optimisation: Act as focal point for development, maintenance, and optimization of databases and IT tools for budget management, with a focus on automation and efficiency. Contribute to the development and continuous improvement of financial procedures, templates, and standard documentation.

The successful candidates might be required to perform other duties as necessary under the responsibility of their line manager according to the evolution and development of AMLA’s structure and activities.

QUALIFICATIONS AND OTHER REQUIREMENTS

Eligibility criteria

The selection procedure is open to applicants who satisfy the following eligibility criteria on the closing date for application and on the date of filling the vacant post:

Experience: Work in an EU decentralised agency, in an EU executive agency or in an EU joint undertaking as a Temporary Agent 2(f) and be employed in a function group and grade corresponding to the bracket AD 5 – AD 7. As a general rule, candidates should have served at least for two years in their agency before moving and any decision derogating from that principle shall be taken jointly by the two agencies concerned, having regard to the interest of the service of both agencies.
Education: Completed university studies of at least 3 years attested by diploma.

Selection Criteria

To be admitted to the selection process you must meet the following eligibility criteria on the closing date for application and on the date of filling the vacant post. The following criteria will be assessed during the application screening phase:

- At least 3 years of professional experience in a budget and/or financial management role.

Please clearly indicate in the application the level of seniority and the activities performed in a budget and/or financial management role relevant to the function and duties listed above, including but not limited to budget reporting and monitoring, in particular advising stakeholders or management on risks, planning needs and implementation prospects.

- Proven experience in report automation and data visualisation, with tools such as Microsoft PowerBI and Power Query.

Please clearly indicate the level of expertise and types of reports in your individual work experiences.

Desirable Criteria

The following criteria are considered as desirable and may be taken into account during the application screening phase:

In-depth experience working with ABAC/SUMMA.
Experience in a fee-funded public regulator or agency.

Skills

The following skills will be evaluated during the interview phase.

Technical competencies

Expertise in budget management (e.g. planning, monitoring and reporting),
Thorough knowledge of the EU financial regulation.

Interpersonal competencies

Excellent organisational skills, ability to work autonomously and under pressure and/or time constraints.
Excellent client/service orientation.
Ability to address issues with a problem-solving attitude. 
Accountability, flexibility and creativity. 
Strong communication skills.

Language Skills

A strong command of both written and spoken English (min. C1 level). English oral and written skills will be assessed throughout the assessment phase.

Motivation

Candidates will also be tested on their motivation for this position.

APPLICATION, SELECTION & RECRUITMENT PROCESS

Please submit your application in English. Applications not indicating the minimum required English proficiency level of C1 will be rejected.

Before submitting your application look at our careers page and check out the Guide for candidates. Proof of compliance with specific criteria may be requested at any stage during the selection process. If you fail to comply with the eligibility and essential criteria, your application will be disqualified.

The selection process will be organised in several consecutive stages:

Screening and shortlisting: After the deadline for online registration, the Selection Committee will check the eligible applications against the selection criteria as described above. Upon completion of the initial assessment, the Selection Committee will establish a shortlist of the candidates best matching the criteria.

Assessment phase: The shortlisted candidates will be invited to the assessment phase which will be organised remotely. This phase will be conducted in English. The assessment phase may involve an oral interview with the Selection Committee and a written test. The oral and written test (if applicable) aim at testing the specific competencies and knowledge with reference to the selection criteria of the present vacancy notice.

Details of the date and time of the assessment will be communicated to the shortlisted candidates in due time. Assessments are foreseen to take place in July 2026. Please note that timelines are subject to change.

All candidates will be informed about the outcome of the procedure throughout the selection process.

Reserve list & Appointment: At the end of the assessment phase, the Selection Committee will establish a reserve list of suitable candidates. This reserve list will be submitted to the Executive Director of AMLA for adoption. The adopted reserve list will be valid until 31 December 2027. The validity of the reserve list may be extended by decision of the Executive Director of AMLA.

Prior to being offered a post, candidates might be required to undergo further evaluation by AMLA (e.g. including a further interview with the Executive Director/hiring manager). The Executive Director will appoint the selected candidate(s). Candidates should note that inclusion in the reserve list does not imply any entitlement to employment at AMLA. Recruitment is also subject to budgetary availability.

If you are included in the reserve list of suitable candidates for this selection procedure, your personal data may be shared - subject to your explicit consent - with the European Insurance and Occupational Pensions Authority (EIOPA), also located in Frankfurt, seeking to fill similar positions. This will allow you to be considered for additional job opportunities in the EIOPA, only if needed in the future. Your explicit consent will be sought each time the EIOPA requests access to the reserve list of suitable candidates.

CONTRACTUAL CONDITIONS

Inter-agency mobility foresees that the selected Temporary Agent shall conclude a contract of employment with AMLA which ensures continuation of his/her employment and career in the category of TA 2(f). That contract shall be concluded without interruption of the contract concluded with the Agency of origin (“the preceding contract”) and shall fulfil the following requirements, in particular:

The same grade and the same seniority in the grade as the preceding contract,
The same step and the same seniority in step as the preceding contract.
There will be no probationary period.

If the candidate has an indefinite contract with the current agency, he/she will get an indefinite contract with AMLA. As a general rule, if the candidate has a fixed–term contract, the end date of the contract concluded with AMLA and of the preceding contract shall be the same.

Contract duration policy in AMLA is 3 years + 3 years + indefinite.

Please note that the correction coefficient1 for Frankfurt is currently 102,7%. This correction coefficient is updated each year (July).

The rights and entitlements inherent to the country of employment will be adapted accordingly.

An official certificate confirming the absence of any criminal record must be submitted prior to recruitment. In addition, selected candidates may undergo a security clearance process in accordance with EU and national regulations. Failure to obtain clearance may result in disqualification. By applying, you consent to this process. 

DATA PROTECTION & APPEAL PROCEDURE

The information provided in the application form is collected for the purpose of the selection/ recruitment procedure(s) at AMLA. Consult the data protection notice for more information about the processing of personal data in the selection and recruitment process.

If you believe a decision made during the selection process has negatively impacted your interests, you can request a review of your application, lodge an administrative complaint, a judicial appeal or a complaint to the European Ombudsman. You can find more information on the appeal procedure in our Guide for candidates.

CONTACT

In case of questions related to careers at AMLA, email us at careers@amla.europa.eu