Personal Assistant

WHO WE ARE

Money laundering and the financing of terrorism are major concerns for the EU. They pose significant risks to the EU economy, to the integrity of the EU financial system and, even more importantly, to the security of its citizens.

The Anti-Money Laundering and Countering the Financing of Terrorism Authority (AMLA) was established in June 2024 as a new European Union body to safeguard the European Union’s financial system and its citizens against money laundering and terrorist financing. It is located in Frankfurt am Main, Germany and will expand to over 400 staff members by the end of 2027.
AMLA’s key responsibilities include:

Directly supervising selected financial sector entities that operate on a cross border basis and present a high risk of money laundering and terrorism financing, as well as indirectly supervising other entities in the financial and non-financial sectors
Supporting and coordinating the activities of Financial Intelligence Units (FIUs) by, for example, facilitating the joint analyses of cross-border cases, enabling information exchange, providing capabilities, advanced data analytics and managing the FIU.net information system
Complementing EU Anti-Money Laundering (AML)/Countering the Financing of Terrorism (CFT) rules by developing regulatory and implementing technical standards and issuing guidelines

For more information about the Authority, please visit our website. We are an equal opportunities employer, committed to diversity and non-discrimination.

Are you interested to contribute to our mission? Then see below what it takes to accomplish the role.

YOUR ROLE

AMLA is organising an internal/ inter-Agency selection procedure for the function of Personal Assistant.

Functions and duties

The jobholder will operate with a high degree of autonomy and responsibility, acting as a central coordination and interface function for senior management. The role is instrumental in ensuring continuity, efficiency, and quality in internal, governance, and stakeholder-related processes, particularly during the establishment phase of the Authority.

This position requires sound judgement, discretion, and the ability to manage complex and sensitive matters, while contributing to the development of effective administrative practices and internal workflows.

Key responsibilities for this role include:

Independently manage and coordinate complex agendas, priorities, and workflows for senior management, including preparation and follow-up of high-level meetings, missions, and events.
Serve as a key coordination hub, screening and prioritising incoming files, ensuring timely follow-up, and liaising with senior counterparts in EU institutions, national authorities, and other external stakeholders.
Provide advanced support to the organisation and follow-up of Executive and/or General Board activities, including agenda coordination, documentation management, and monitoring of decisions and action points.
Draft, review, and quality-check high-level correspondence, briefing notes, reports, presentations, and minutes, ensuring consistency, accuracy, and institutional standards.
Anticipate managerial needs, propose solutions, and contribute to the improvement of administrative processes.
Act as a reliable point of contact between senior management and internal services, fostering effective cooperation across the organisation.
Provide guidance, expertise, and advice to other Personal Assistants, as appropriate, by sharing best practices, contributing to consistent working methods, and supporting knowledge transfer.

The successful candidate may be required to take on additional responsibilities in line with the evolution of AMLA’s mandate, structure, and activities.

QUALIFICATIONS AND OTHER REQUIREMENTS

Eligibility criteria

To be admitted to the selection process you must meet the following eligibility criteria on the closing date for application and on the date of filling the vacant post:

Work in an EU decentralised agency, in an EU executive agency or in an EU joint undertaking as a Temporary Agent 2(f) and be employed in a function group and grade corresponding to the bracket AST 3 – AST 6.
A level of post-secondary education attested by a diploma; OR a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three (3) years.

As a general rule, candidates should have served at least for two years in their agency before moving and any decision derogating from that principle shall be taken jointly by the two agencies concerned, having regard to the interest of the service of both agencies.

Selection Criteria

To be considered for the assessment phase you must meet the following essential criteria on the closing date for applications. The following criteria will be assessed during the application screening phase:

By the deadline for applications, having acquired at least 6 years of relevant professional experience related to the tasks described under ‘Your role’. 
Experience in a senior administrative, executive assistant, or equivalent coordination role, including experience supporting senior or executive-level management.

Desirable Criteria

The following criteria are considered as desirable and may be taken into account during the applications assessment phase:

Applied knowledge and practical experience with digital tools:
- records and document management systems, such as ARES;
- mission management tools, such as MIPS;
- meeting management, agenda, workflow, and correspondence tracking systems, such as AGM;
- collaborative platforms, such as Sharepoint, and office productivity tools.

Skills

The following skills will be evaluated during the interview phase:

Technical Competencies

Proven ability to operate with a high degree of autonomy, exercising sound judgement, discretion, and strict confidentiality when handling sensitive and high-level matters.
Excellent organisational, prioritisation, and coordination skills, with demonstrated experience managing complex agendas, competing priorities, and multiple workflows for senior management.

Language Skills

A strong command of English (min. C1 level).

Interpersonal Sills

Strong emotional intelligence, with the ability to work in close proximity to one or more senior principals, adapt to different working styles and expectations, manage pressure, and maintain professionalism and effectiveness in demanding or sensitive situations.
Ability to act as a trusted interface between senior management, internal services, and external stakeholders, ensuring clarity, diplomacy, and timely follow-up.
Proven problem-solving skills, resilience, and flexibility, with the capacity to anticipate needs, manage challenges constructively, and contribute to the continuous improvement of administrative processes and working methods.
Very good communication skills, both written and oral, with the ability to communicate clearly and professionally, adapt communication style to different audiences and levels of seniority, and support effective internal and external interactions on behalf of senior management.

APPLICATION, SELECTION & RECRUITMENT PROCESS

Please submit your application in English.

Before submitting your application look at our careers page and check out the Guide for candidates. Proof of compliance with specific criteria may be requested at any stage during the selection process. If you fail to comply with the eligibility and essential criteria, your application will be disqualified.

Interviews are tentatively scheduled for March 2026. This timeline may be subject to change.

DATA PROTECTION & APPEAL PROCEDURE

The information provided in the application form is collected for the purpose of the selection/ recruitment procedure(s) at AMLA. Consult the data protection notice for more information about the processing of personal data in the selection and recruitment process.

If you believe a decision made during the selection process has negatively impacted your interests, you can request a review of your application, lodge an administrative complaint, a judicial appeal or a complaint to the European Ombudsman. You can find more information on the appeal procedure in our Guide for candidates.

CONTACT

In case of questions related to careers at AMLA, email us at careers@amla.europa.eu