Building/Facility Officer

WHO WE ARE

Money laundering and the financing of terrorism are major concerns for the EU. They pose significant risks to the EU economy, to the integrity of the EU financial system and, even more importantly, to the security of its citizens.

The Anti-Money Laundering and Countering the Financing of Terrorism Authority (AMLA) was established in June 2024 as a new European Union body to safeguard the European Union’s financial system and its citizens against money laundering and terrorist financing. It is located in Frankfurt am Main, Germany and will expand to over 400 staff members by the end of 2027.
AMLA’s key responsibilities include:

Directly supervising selected financial sector entities that operate on a cross border basis and present a high risk of money laundering and terrorism financing, as well as indirectly supervising other entities in the financial and non-financial sectors
Supporting and coordinating the activities of Financial Intelligence Units (FIUs) by, for example, facilitating the joint analyses of cross-border cases, enabling information exchange, providing capabilities, advanced data analytics and managing the FIU.net information system
Complementing EU Anti-Money Laundering (AML)/Countering the Financing of Terrorism (CFT) rules by developing regulatory and implementing technical standards and issuing guidelines

For more information about the Authority, please visit our website. We are an equal opportunities employer, committed to diversity and non-discrimination.

Are you interested to contribute to our mission? Then see below what it takes to accomplish the role.

YOUR ROLE

You will work in a dynamic start-up environment and your role will contribute to the success and growth of AMLA. It will offer opportunities to make a meaningful impact. Key responsibilities for this role include:

Architecture and Project Management

Assess AMLA’s functional and organisational needs and translate them into effective architectural and space planning solutions.
Manage office fit out and refurbishment projects from design to delivery, including planning, execution, quality control, and final acceptance.
Produce architectural plans and technical documentation using AutoCAD or similar tools, draft specifications for tenders and service contracts.
Develop workplace designs that incorporate best practices in accessibility, sustainability, and innovation (e.g. hybrid work, collaborative spaces).
Coordinate and supervise external contractors and architectural firms, ensuring compliance with legal, technical, and strategic requirements.

Facility Management

Monitor and evaluate performance of service providers (e.g. cleaning, catering), ensuring contract compliance and service quality.
Resolve technical issues promptly and advise on sustainable, energy-efficient solutions.
Implement and support Facility Management Information Systems (FMIS) to enhance maintenance, space management, and helpdesk operations.
Ensure regulatory compliance, health and safety, and resilience of critical infrastructure to support business continuity.

Budget and Contract Support

Support the budget planning, monitoring, and execution process, including financial operations such as commitments, orders, and invoice processing.
Manage the building lease and act as the primary contact with the property owner and facility manager.

The successful candidates might be required to perform other duties as necessary under the responsibility of their line manager according to the evolution and development of AMLA’s structure and activities.

QUALIFICATIONS AND OTHER REQUIREMENTS

Eligibility criteria

To be admitted to the selection process you must meet the following eligibility criteria on the closing date for application and on the date of filling the vacant post:

Be a national of a Member State of the European Union.
Completed university studies of at least 3 years attested by a diploma.
Thorough knowledge (C1 level as per the CEFR1) of one of the 24 EU official languages and a satisfactory knowledge (B2 level) of another EU official language for the performance of your duties [1].
Enjoy full rights as a citizen and meet the character requirements for the duties involved [2].
Have fulfilled any obligations imposed by national laws concerning military service.
Be physically fit to perform the duties linked to the post [3].

This vacancy is external, but it is open for internal mobility at AMLA and inter-agency mobility at the grade bracket AD5 - AD6.

[1] Mother tongue English speakers will be expected to demonstrate knowledge of a second EU language.

[2] An official certificate confirming the absence of any criminal record must be submitted prior to recruitment.

[3] If you are not currently working for an EU institution, you will be required to undergo a pre-employment medical examination at a center we specify.

Essential Criteria

To be considered for the assessment phase you must meet the following essential criteria on the closing date for applications:

Education & Professional Experience

A university degree (minimum Master’s level) in engineering or architecture or a closely related discipline.
At least 3 years of professional experience in facility management as well as Architecture & Project Management, as described under the section, ‘Role’.
Experience with AutoCAD or similar systems and MS Office.

Language Skills

In the performance of the duties required by the role, a strong command of both written and spoken English as well as German (min. C1 level). Oral and written skills will be assessed throughout the assessment phase.

[4] English oral and written skills will be assessed throughout the assessment phase

Desirable Criteria

The following criteria are considered as nice to have:

Experience of project management methodologies (such as PMBOK, PRINCE2 or EC’s PM²).
Knowledge of an environmental certification or rating scheme (e.g. EMAS).
Application of Facility Management Information Systems (FMIS), such as Planon, Archibus, or equivalent.
Experience in budget planning and monitoring.

Interpersonal Skills

Success in this role depends on strong interpersonal skills, which will be evaluated during the assessment phase :

Clear and concise communication.
Ability to work independently and in a team environment, engaging with colleagues from diverse backgrounds.
Strong customer service orientation.
Ability to adapt to a quickly changing working environment.
Problem-solving skills, results-orientation.

APPLICATION, SELECTION & RECRUITMENT PROCESS

Please submit your application in English.

Before submitting your application look at our careers page and check out the Guide for candidates. Proof of compliance with specific criteria may be requested at any stage during the selection process. If you fail to comply with the eligibility and essential criteria, your application will be disqualified.

Interviews are tentatively scheduled for September. Shortlisted candidates will be required to make themselves available on the date of the test as no alternative date will be offered. Remote written tests are tentatively scheduled for September/October. This timeline may be subject to change.

DATA PROTECTION & APPEAL PROCEDURE

The information provided in the application form is collected for the purpose of the selection/ recruitment procedure(s) at AMLA. Consult the data protection notice for more information about the processing of personal data in the selection and recruitment process.

If you believe a decision made during the selection process has negatively impacted your interests, you can request a review of your application, lodge an administrative complaint, a judicial appeal or a complaint to the European Ombudsman. You can find more information on the appeal procedure in our Guide for candidates.

CONTACT

In case of questions related to careers at AMLA, email us at careers@amla.europa.eu